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When it comes to business gatherings, we know that every detail matters. Whether you’re planning an important board meeting, a high-profile product launch, or an incentive trip for your top performers, DW Travel can help to take some of the complexity out of corporate travel and event planning.

As experienced travel operators with a commitment to precision and efficiency, we truly understand that successful events rely on meticulous planning and flawless execution. From selecting the perfect venue to curating tailored itineraries, our team handles every detail so you can focus on building stronger connections and achieving your business goals.

Why choose DW Travel for your meetings and events?

Venue support

Finding the perfect venue sets the tone for your entire event. Our team will be on hand for every step of the process to help you choose a location that aligns with your goals, audience, and budget; whether that’s a sleek conference centre, a luxury hotel ballroom, or an inspiring off-site retreat. We can also help to handle on-site logistics to ensure everything runs seamlessly from start to finish.

Tailored itineraries and experiences

Every company is different, so we’re always ready to create fully customised itineraries designed around your objectives. From productive daytime sessions to engaging team-building activities and cultural experiences, we ensure your delegates leave with lasting memories. We’ve arranged incentive trips, gala dinners and memorable post-event excursions, tailored to suit your business needs.

Team building and social activities

Bring your team closer with engaging social programs that foster collaboration and boost morale. Whether it’s a high-energy team-building challenge, a relaxed networking dinner, or a unique cultural activity, we help create moments that strengthen connections and improve team dynamics.

Conference registration

Managing attendees doesn’t have to be stressful. We can help to provide streamlined conference registration solutions to make check-ins and delegate coordination easy, so your participants enjoy a smooth and professional experience.

Reservations and site inspections

With DW Travel, you’ll never have to worry about double-booked hotels or overlooked details. Travel is second nature to us, so we can handle all reservations for accommodations, meeting spaces, and activities. Plus, we conduct site inspections where needed, to ensure venues meet your standards before the event begins.

Local services and trusted partners

From professional conference organisers (PCOs) to destination management companies (DMCs), we connect you with reliable local service providers. Our vetted network ensures your event benefits from trusted expertise, whether you’re hosting it in Dubai or abroad.

Flights, hotels, and transport

Travel logistics can be complex, but we make it effortless. Our corporate travel services include booking flights, arranging group transport, and securing premium hotel stays, all while keeping your budget and preferences in mind. 

End-to-end support for your next corporate gathering

Planning a corporate event doesn’t have to be overwhelming – really! Whether you’re organising a regional meeting in Dubai or an international conference overseas, DW Travel ensures your event runs smoothly and leaves a lasting impression on your attendees.

Our team provides complete travel management, from flight bookings to hotel reservations, without compromising on quality. We also partner with top venues and suppliers to guarantee reliable, professional service wherever you go.

For tips on creating impactful business trips, check out our corporate travel guide for more ideas on how we can support your business’ goals with travel.

Planning timelines: When should you start?

As with most events, the earlier, the better. For larger conferences or international travel, we recommend starting at least 6–9 months in advance to secure the best venues, negotiate rates, and allow attendees time to plan.

For smaller gatherings or domestic events, 3–4 months may be sufficient, but early planning always allows more flexibility, better pricing, and smoother execution.

Frequently asked questions

How much does a corporate event cost?

Costs vary depending on destination, group size, accommodation level, and activities. We work within your budget to deliver the best value without compromising on quality.

Can you accommodate last-minute requests?

While advance planning is ideal, our network and experience mean we can pull together professional, well-run events on short notice, especially within the UAE.

Do you offer hybrid or virtual event support?

Yes, we can help coordinate venues with AV capabilities, livestream setups, and on-site tech support for hybrid events or remote access.

Do you only work with UAE-based companies?

Our core clients are UAE-based, but we also work with regional and international businesses looking to plan events in or from the UAE. 

Whether it’s a one-day seminar or a multi-day conference with hundreds of attendees, DW Travel is here to handle every detail. Let us make your corporate events effortless, impactful, and perfectly tailored to your company’s needs.

Ready to start planning your best business event yet? Contact DW Travel today and discover how we can help.